Unit Secretary – Pre Admission Clinic, U (J0625-0653) – Surgery (Casual)-J0625-0653

Job Title
Unit Secretary – Pre Admission Clinic, U (J0625-0653)

Job Details
Union: SEIU-C
Department: Surgery >> Pre Admission Clinic >> – Pre Admission Clinic
Reports To: Clinical Team Manager
Job Category: Administration/Clerical

FTE: 0.0
Shifts: Day,Evening,Weekends
Shift Duration: 8’s
Status: Casual
Number of Positions: 1
Site: General Site, 4001 Leslie Street
Salary: $29.65 – $34.33 /Hour

Post Date: 02/07/2025
Closing Date: 10/07/2025

Position Summary
Unit Secretary, Surgery Pre Admission Clinic
Your goal in this position is to perform administrative, secretarial and receptionist support for the Pre Admission Surgery Clinic, in a confidential, sensitive and professional manner. You have effective written and spoken communication skills, use your critical thinking and problem solving skills, and embrace the
challenge of prioritizing work demands in a fast paced and stressful environment. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families. This position supports the hospital’s
academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation.

On a practical level, you will:
• Supports and adheres to Hospital policies and procedures
• Communicates with staff, patients, families, internal and external parties
• Coordinates various interdepartmental activities and requests such as transportation of patients for tests, discharges and services required on the unit
• Accepts, coordinates and triages telephone calls and inquiries and processes them in an appropriate and timely manner
• Assumes responsibility for identification and advancement of issues and concerns with the Unit Administrator or Coordinator in a time sensitive manner
• Compiles and disseminates material/documents related to Program activity
• Manages confidential information in a sensitive and professional manner
• Maintains attendance/time reporting information and arranges appropriate relief including agencies
• Processes online orders, notifies appropriate staff, and specific departments as required
• Supports clinicians with system order entry functions
• Processes requisitions as required (blood work, CT, etc.), maintains documentation and follows up on outstanding information (e.g., test results, follow up appointments)
• Transcribes physicians written orders in an appropriate and timely manner
• Maintains organization of admissions, discharges, outstanding orders and patient related information and medication information, dismantles charts and enters information electronically as required
• Prepares statistics, reports and discharge instructions, photocopying, prioritizing and processing of information as required
• Manages unit supplies, services and repair needs

Qualifications
• Grade XII diploma
• Medical office assistant certificate or minimum one year comparable office experience with medical orientation
• Experience on an inpatient unit, preferred
• Accurate minimum typing speed of 45 w.p.m.
• Proficiency in required computer programs
• Bilingualism in French/English an asset

What We Offer
Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Part-Time Unscheduled position, with 8 hour shifts, days, evenings, and weekends the Pre-Admission Clinic. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan. #LI-BR1

How to Apply
Think you’re the right person for the job? Here’s your first chance to show us why:
• Ensure to meet the deadline – only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.

Please refer to the Job Opportunities page on eric for more detailed application instructions.
At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the
hiring process. If you require an accommodation, we will work with you to meet your needs.